March 10th, 2024 

VMAS BoD Minutes 

Start Time: 5:34pm

End Time: 6:04pm

Location: Nanaimo Aquatic Center

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Attendees

Carol R: Vice President

Carol S: Treasurer

Carla V: Secretary

Charlotte W: Board Member

Megan N: Board Member

Kirsten S: Board Member (electronic attendee) 5:40pm arrival

Opening

Quorum

Meeting begins at 5:34pm upon Carol R. establishing Quorum 

Minutes

Minutes are reviewed with suggested adjustments including corrections to the names of Carol S. and Charlotte

Motion to accept December 3rd, 2023 BoD minutes with suggested corrections

Motioned: Megan

Seconded: Carol S.

All in Favour: Unanimous

Motion Carried

Agenda

Board agrees to discuss summer program 

 

Finances

Treasurer Report

Carol S. inquiries if there are any questions or concerns regarding the financial report that was previously distributed.

Competitive Team Funds

Carol S. highlights that BoD must approve where competitive team funds will specifically be distributed for the Netherlands competition

Total Funds: $11,371

• Sanction fee: $250
• Insurance: $500
• Estimated competition fees: $166
• Catharine’s flights: previously paid for

Total Estimated Costs: $8,212

Recreational Team Funds

Charlotte suspects rec team will like to use their funds for competition fees – she will discuss with rec team what they wish to use funding for, and put forth a motion

UVIC Routines

A brief overview is given on UVIC’s plans for routine plans: tech, free, and solo

Acceptance of Treasurer Report

Motion to accept Treasurer’s Report with specific funding for the Netherlands competition

Motioned: Charlotte

Seconded: Megan

All in Favour: Unanimous

Motion Carried

 

Summer Program and Further UVIC Updates

Summer Program

BoD are in general agreement that summer program will likely not be financially viable for this season, as there seems to be little interest from both competitive and rec team

Motion to forgo summer program for the 2023/2024 VMAS season

Motioned: Carol S.

Seconded: Megan

All in Favour: Unanimous

Motion Carried

UVIC Updates

Kirsten says UVIC team has one session left with Sarah before Sports Services Grant

Carol R. inquires if UVIC will be swimming at the Diamonds water show – we would need to check with the Diamonds if UVIC is interested

It is understood that Wendy is paying for Sarah’s coaching out of pocket, and will be reimbursed by BCAS

Fundraising

Fundraising Ideas

Fundraising ideas that are discussed:

• Beer and Burger
• Game Night
• Garage Sale
• Bottle Drive

Carol R. emphasizes she would appreciate a garage sale, as she has items that need to be sold

 

Closing

Meeting Adjournment

Meeting ends at 6:04pm when Megan motions to adjourn