Attendees

Donna Falconer: President

Carol Ramey: Vice President:

Carol Stuart: Treasurer

Carla Veal: Secretary

April Harkness: Board Member

Megan Nunez-Delgado: Board Member

Charlotte Whiteley: Board Member

Talking Points

Quorum is determined when Donna Falconer calls meeting to order at 7:13pm
Donna acknowledges the meeting is taking place on the traditional and unceded territories of the Snuneymuxw First Nation
Megan arrives at 7:14pm
Charlotte arrives at 7:15pm

Donna hands platform to Carol Stuart where financial report is reviewed as distributed
Carol S. highlights that the balance of $92.29 in gaming account is related to the gaming grant for end of our fiscal year (July 31st/2023)

Motion to Accept Financial Report as Distributed and Presented

Motioned: April

Seconded: Charlotte

All in Favour: Unanimous

Motion Carried

Carol R.: What amount of swimmers are we budgeting for?
Carol S. Responds these numbers are theoretical, and recommends we seek interest in club goals for the individual teams
Carol S. states that current proposed budget will be in a slight deficit, and significant surplus this year will absorb the forecast budget deficit
Donna points out we will not know what pool space is available in the coming months until June, thus we should wait to focus on goals and aspirations until then
Donna references staffing issues as a barrier to the amount of pool space we’re able to attain; this will be a huge determinant of the potential size of our club for the next season

Motion to Approve Next Season’s Budget:

Motioned: Megan

Seconded: Carol R.

All in Favour: Unanimous

Motion Carried

Carol S. proposes fee approval of (competitive $120), (rec $60), (beginner $50)
Charlotte inquires if we can increases/decrease fees dependent on a surplus or significant decrease in finances
Carol S. highlights a possibility of an affordability policy for members in need and responds to Charlotte that these fees are indeed adjustable once officially accepted
Donna again references and encourages an affordability clause as we have done in the past
April inquires how much fees can increase per year with growing inflation
Carol S. responds to April that pool fee increases for the next few years should be minimal – we will know the the rental fees for the next few years, within the next few weeks

Motion to Approve Next Season’s Fees

Motioned: Carol R.

Seconded: Megan

All in Favour: Unanimous

Motion Carried

Potential contract constructed by Charlotte is briefly reviewed
Carol S. points out this contract could be used for a volunteer position, also
Carol R. inquires if meals are part of per diem for competitions
Donna recommends changing language of per diem to specify meal arrangements for competitions
Carol R. inquiries if the contract includes travel times for competitions? No
Carla inquiries about financial remuneration for Catharine in event where she’s not actively coaching competitive team at competition, such as Mable Moran, 2023
It is brought up that appendix 2 of contract requires further clarification
Donna recaps general consensus that hourly rate proposed in contract is adequate, however, competition pay needs further clarification
Charlotte recommends that another board member, along with herself, review contract with coaches to discuss what they think is fair, specifically financial remuneration for competitions
Megan volunteers to work with Charlotte after two weeks time, when she is no longer contracted by the Diamonds – this will ensure there is no room for bias, as both Megan and Catharine are under contract with the Diamonds

Motion for Charlotte and Megan to finalize contract with Catharine Edwars and Debbie Provencher and return to Board for approval:

Motioned: Carol Stuart

Seconded: April

All in Favour: Unanimous

Motion Carried

Meeting comes to end as Donna motions to adjourn at 7:49pm

Charlotte and Megan will review contracts with coaches Debbie and Catharine, upon the ending of Megan’s contract with the Diamonds.